Your application checklist

Employment history / resume

Application

Employment history and references. Do not include client names or health details.

HCA registration & registry status

CDSS

Enter the expiration printed in your current registration. Administration must verify registry status and affiliation; a Live Scan receipt is not clearance.

Signed HCS 501 personnel record

CDSS

Use the current state form and attach employment history. Leave the voluntary Social Security number field blank for this portal.

Clearance / exemption / transfer documentation

CDSS

Organization-held clearance and association records. Submit only requested records, not confidential state correspondence addressed solely to you.

Signed LIC 508 criminal record statement

CDSS

Required personnel-file statement, including for online HCA applicants. Submit only after administration opens onboarding.

Signed elder / dependent-adult reporting acknowledgment

CDSS

SOC 341A. A signed document is needed; ticking this checklist does not sign the form.

Signed child-abuse reporting acknowledgment

CDSS

Separate signed acknowledgment of the duty to report suspected or known child abuse. Ask administration for the applicable form.

TB clearance from licensed practitioner

Confidential health record

Submit the requested clearance certificate only. Initial timing and prior-positive / transfer exceptions require administrator review. Negative-test follow-up is at least every two years; do not use a blanket annual testing rule.

Training evidence & verification log

CDSS

Entry level: 2 hours employer orientation + 3 hours safety. Annual: an additional 5 hours each hire year. Upload certificates/logs showing actual hours and topics.

CDSS / registry correspondence

CDSS — as received

Keep organization-received registration and clearance correspondence, including later changes. Additional uploads are retained.

Driving documents

If transporting clients

Valid driver license and employer-required insurance / driving records. Administration determines applicability.

CPR / first aid certificate

Employer / assignment requirement

Not presented as a universal HCA registration requirement. Follow employer and assignment requirements and the actual certificate expiration.

Pay, paid-sick-leave & employer notice

California hiring notice — applicability reviewed

Keep the completed Labor Code 2810.5 notice and required updates. Administration supplies accurate pay rates, payday, sick-leave and employer information.

Workers’ compensation time-of-hire notice

California hiring notice

Administration provides the current notice at hire or by the end of the first pay period and records delivery.

Disability & paid-family-leave notices

California hiring notices — applicable coverage

Record delivery of DE 2515 and DE 2511 for covered new hires. This is evidence of delivery, not a requirement for the caregiver to apply for benefits.

Harassment prevention policy / training

Employer-size and role requirements

Administration verifies the applicable policy notices and, for employers with 5 or more employees, required supervisory or nonsupervisory training. Track its separate actual renewal date.

California workplace rights notice

California employer notice

Record delivery of the current required workplace-rights notice, including the annual requirement beginning in 2026. Administration reviews current timing and applicability.

Signed employer policies / employment paperwork

Employer

Upload the signed policies requested by Excellent Caretakers. Tax, banking and I-9 identity documents are handled separately by HR, not in this portal.

How training is recorded

Quiz completion records learning progress. A five-hour training certificate requires reviewed evidence of two hours of employer orientation and three hours of safety training. The two-hour orientation must be completed for each employer. Annual training is a separate five-hour requirement based on your hire anniversary; it does not renew simply by reprinting your orientation certificate.

Annual topics include client rights and safety, daily living, abuse prevention and reporting, personal hygiene, and safe transportation when applicable. Dementia care becomes an explicit annual topic January 1, 2027.

Medical documents, criminal-history statements and identity documents are never shared with the agency directory. Tax, banking and work-authorization paperwork is handled separately by HR.

Checklist references: Current CDSS resources, HSC 1796.44–1796.45, and CCR 130066–130067. Last reviewed September 8, 2026. Employer review is required; the portal does not approve a person for client assignments.